Why Emailing Official Documents Is Not Safe
While email has been a boon to professional communication, it is not the necessarily the best tool for secure mortgage document management. Email jumps through several hoops on its way from sender to recipient, and security levels may vary hoop to hoop. At Floify we believe that a secure method of transfer is a vital part of managing documents properly.
The Issue With Email
Even when an email account uploads attachments using a more secure HTTPS connection, there is no control over the recipient server, which may download that same attachment from an unencrypted HTTP connection. If that process happens over a public Wi-Fi network, there is virtually no security in the exchange. Still, email is faster than any overnight mail service, and people will often risk the exposure.
The good news is, the risk can be completely averted by applying some simple and available technology used to successfully manage documents on the internet.
Four Concerns for Sending Documents
The following are four of the primary concerns addressed by mortgage document management:
- Traceability. Concerned parties want to know where a document is and where it has been.
- Security. Encryption is essential to data protection.
- Receipt. Confirmation keeps all parties in the loop.
- Mobility. Data can be transferred to a portable device or Dropbox for work offline.
Effective mortgage document management strives to eliminate any problems with these issues for lenders, originators, borrowers, and other involved parties. The idea is to collect and share information over protected web pages and through a secure borrower portal, so that collaboration is both simplified and limited only to the people involved in the loan.
At Floify we want to contribute to efficient document processing and quick approval times in the most secure manner we can manage. Sign up for a free trial on Floify and see for yourself.